崗位職責

Administrative Support:

Provide comprehensive administrative support to executives. This includes managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence
Support executive manages time effectively by prioritizing tasks, scheduling appointments, and ensuring deadlines are met
Also assist with personal tasks to help the executive focus on their core responsibilities

Meeting Coordination:

Organize and coordinate meetings, including scheduling, preparing agendas, arranging meeting rooms, and ensuring all necessary materials are available
Support to the executive's team by coordinating team meetings, disseminating information, and assisting with team communication and collaboration

Communication Management:

Act as a primary point of contact for internal and external stakeholders, screening and prioritizing communications such as phone calls, emails, and messages, and drafting responses on behalf of the executive

Information Management:

Gather data, manage records, and prepare reports, presentations, and other documents as required
Manage and organize electronic and physical files, ensuring information is easily accessible and adhere to the Record Management Policy

Stakeholder Management:

Maintain good relationships with key stakeholders, both internal and external. Interact with internal, business
partners, and other executives on behalf of the executive, representing his/her interests and maintaining professional relationships
Provide efficient and effective support to executive, enabling him/her to focus on strategic decision-making and high[1]level responsibilities
Work closely with Finance EA/PAs to ensure a smooth business operation and collaboration

Event Support:

Assist in managing events by booking venues, coordinating activities, monitoring timelines, arranging logistics and ensuring deliverables are met. Also, participate in event meetings, take minutes, and follow up on action items

Confidentiality and Discretion:

Handle sensitive and confidential information regularly. Exercise discretion and maintain a high level of confidentiality in all aspects of the daily work

任職要求

Graduate qualification in a numerate discipline
Previous experience as an executive assistant is highly valued, preferably supporting high-level executives or senior management in a matrix organizational context
Proficiency in MS office applications, including use of Outlook and MS Teams as a business tool
Outstanding interpersonal and excellent communication skills (both written and verbal in English) with a proven ability to communicate effectively and professionally at all levels across the Group
Strong problem-solving skills and able to work independently
Attention to detail and timely delivery. Able to work under pressure to deliver own work within timelines and prioritize competing demands
Strong organizational skills and able to handle multiple tasks simultaneously and effectively
Excellent understanding of the HSBC Group, its strategy and internal control environment
Flexibility of approach, together with a ‘can-do’ attitude
Previous experience of HSBC’s internal systems/applications would be advantage

工作方式

混合辦公

截止時間

2023-12-15

地點

香港中環

Executive Assistant - Global Finance 行政助理