AIML - Admin Assistant, Chief of Staff Team

Key Qualifications

• Experience with complex task management, facilities, teleconferencing, purchasing and day to day operations of their team
• Ability to work autonomously on assignments and handle sensitive and confidential information with integrity, discretion and utmost secrecy
• Experience in booking domestic and international travel itineraries
• Excellent written and verbal interpersonal skills and a strong sense of professionalism
• Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions
• Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind
• Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment
• Strong interpersonal skills and ability to build relationships cross-functionally
• Proficiency in Apple products and programs such as iCal and Keynote; knowledge of Excel preferred but not required
• Possess a “can-do” attitude for all situations, no task too big or too small to handle
• Extraordinary work ethic while balancing the needs of the individuals and the business
• Calm under pressure, sense of humor and good with people
• Experience planning, managing, and executing a large-scale event

Description

You will be a full-time Administrative Assistant to one of our AI/ML teams, while also being part of the larger admin support team for the organization. Daily activities will include equipment ordering/tracking/management, arranging for team off-sites/fun events/swag, assisting with/facilitating large team meetings, and coordinating closely with other admins and teams to coordinate meetings or collaborate on fun team events. Working with the broader team, you will contribute to a fun and creative approach to team needs and activities and be a champion for team morale. We are looking for an ambitious and highly organized individual who enjoys solving problems in creative ways and shines in a fast-paced and fun environment

Education & Experience

BA/BS degree or equivalent experience. Experience in high tech industry preferred.