Executive Office, Executive Assistant

The role creates the opportunity for an individual to provide onsite assistance coverage for Partner and the team within our Executive Office. This requires a highly proactive, motivated and organized individual who is able to multitask, prioritize effectively and demonstrate excellent time management.

HOW YOU WILL FULFILL YOUR POTENTIAL

• Provides administrative support in a complex team environment to a senior group or executive.
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Interacts with high level business leaders in a professional and effective manner.
• Responds and follows up on client requests.
• Prepares and distributes divisional correspondence, memos, letters, reports, or other documents as requested.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Maintains understanding of firm policies and handles certain issues independently.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Coordinates and assists in the planning of social or work events for the department.
• Manage administration and review of local expenses and claims for local leadership team.

SKILLS AND EXPERIENCE WE ARE LOOKING FOR

• Min. 2 years of administrative assistance and office management experience
• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Ability to handle highly sensitive, confidential, and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working in a sometimes hectic, high-pressure environment.
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must be able to prioritize a variety of time-sensitive tasks.
• Proficient in using document, spreadsheet, and presentation.

PREFERRED QUALIFICATIONS

• Prior experience in international environment or multinational corporation 
• Business management (word processing, spreadsheet, simple presentation, reporting)