Executive Secretary

崗位職責

1. Manage the full spectrum of secretarial and administrative responsibilities.

2. Manage Director HR and Head of HR&A’s schedule, coordinate meetings, appointments, and conferences with internal and external parties

3. Prepare presentations, reports and all documents for meetings with both internal and external parties

4. Meetings and travel arrangements and logistics

5. Handle enquiries, requests and external communications in a professional manner

6. Process expenses claims

7. Organise regular and ad-hoc events, meetings, business lunches and dinners for Director HR & Head of HR&A

8. Prepare and coordinate staff circulars

9. Coordinate and support documentation requires for the annual talent review meetings

10.Undertake ad-hoc tasks as assigned

 

崗位要求

1. Diploma, formal secretarial training or equivalent qualification.

2. Minimum 8 years secretarial / administration experience with at least 3 years as a secretary to a senior executive .

3. Proficient in both spoken and written English and Chinese.

4. Ability to work with people at all levels.

5. Multi-task in a fast-paced environment; and maintain confidentiality is critical.

6. Team spirit, conscientiousness, people orientation and strong attention to details.

7. Ability to work independently with initiative and have a strong sense of responsibility.